Central Purchase Committee

The roles of Central Purchase Committee include: –

• The members of CPC shall have the responsibility and accountability to bring efficiency, economy, and transparency in matters relating to Institute purchase and for fair and equitable treatment of suppliers and promotion of healthy competition in purchases
• Make every reasonable effort to negotiate an equitable and mutually agreeable settlement on purchases with the supplier
• To analyze quotations forwarded by the concerned department, and provide recommendation for approval
• To formulate materialized planning for the Institute and promote effective correlation and inter-association between planning and developmental work
• To scrutinize the budget estimates, plan and forecast the material requirements of various programmers and projects of the Institute at the beginning of Academic year or Semester
• To review and set purchase policies on requirements of purchases from time to time
• To ensure all documentation is accurately completed
• To ensure that the supplies/services quoted for comply with purchase order
• To Seek clarification from suppliers/service providers where necessary Verify requisition / purchase indents
• Identification of appropriate suppliers
• Issuing enquiries and obtain quotations
• Analyzing quotations and prepare comparative statements
• Negotiating Annual Maintenance Contracts
• To raise Purchase Orders
• Follow-up of purchase orders for delivery in due time
• Verification and passing of supplier’s bills to see that payments are made promptly
• Correspondence and dealing with suppliers, carriers etc., regarding shortages, rejections etc., reported by the Stores Department.
• To Maintain purchase records
• Do maintain all records and generate various reports for effective performance of purchase function
• Undertake periodic review of the systems and procedures and suggest improvement/change, wherever needed